Our Accounting Department has many duties. They handle everyday transactions of funds received for everything filed as well as fees charged for court proceedings. They are also responsible for distributing associated funds to various entities such as the Sheriff and Judges associated with court fees and filings. They are responsible for payroll, accounts payable and receivable.
Every department in the Clerk's office, with the exception of purchasing, is on a cash control system. Every time a document is recorded, a copy is made, a marriage license is issued, or a mortgage certificate is completed, it is recorded in our computer system and the account or invoice is updated.
The accounting department also maintains the Registry of the Court accounts. It is in these accounts that "disputed money" is placed pending the outcome of the trial. The money in these accounts is only accessible by court order, that is to say that money can not be placed into nor withdrawn from a Registry account without an order of the Court signed by a District Judge.